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Review of Record
of Need
The Education
(Additional Support for Learning) (Scotland) Act, (2004) states that
all pupils with a Record of Need must be reviewed to establish if
they meet the criteria for a Co-ordinated Support Plan by 13th
November 2007.
The CSP
Working group in Aberdeen has developed proformas to support this
process.
There are
legal letters to support every stage in the ASL legislation but they
are still in draft form. They will be made available as soon as
possible.
Added Dec 2007
CSP Request for advice and information 4 week return
A proforma to
be used when a school or service needs to establish the type and
frequency of input from other agencies, i.e. physiotherapy, speech
and language therapy, social work etc. It is used in the early
stages and the agencies involved have 4 weeks to make a response.
Added May 2007
CSP
reviewing Record of Needs PowerPoint
Educational
Objectives
Frequently asked
questions
Review Meeting Proforma (click to download)
Amended Dec 07
This contains
a page at the end of the meeting notes which guide you through the
criteria required to trigger a request for a Co-ordinated Support
Plan. The team assembled for the Annual Review Meeting will
contribute to the discussion and decide if the additional support
needs of the pupil are complex, multiple, enduring and require
intervention from another agency which is substantial, direct and
continuing. This group will not make the final decision about a CSP.
The decision they make will decide whether or not to seek
assessments from all those involved with the pupil’s education.
Definitions of
each aspect are provided to help the discussion.
It is
important to emphasise with all concerned that CSPs do not attract
resources and are not a substitute for a Record of Need. A CSP is a
tool to promote inter-agency working for pupils who have complicated
additional support needs: needs which impact significantly upon
their learning and where professional input requires co-ordination
with other professionals.
Tracking Sheet
(click to download)
Having made
the decision to write a CSP, it is very important to keep track of
the timeline to ensure the process keeps within the statutory 16
week period.
The start date
for the process is the date the minute of the Review meeting is sent
out. This takes account of any administrative delays following the
Review meeting.
Assessments
requested for Pupils with Records of Need who meet the criteria for
a CSP will have 10 weeks to return the forms and this date should be
entered on the tracking sheet.
The grid below
the date tracker includes all the requests for assessment. When
complete, this form should be sent to Rhona Jarvis, (currently), in
order that the CSP monitoring group has advance notification of CSPs
coming through. It also contributes to the monitoring process.
Record of
Correspondence
(click to download)
This sheet is
helpful to track when requests were sent out and when they were
returned to school. It will be helpful for the CSP Co-ordinator and
the school administrator to decide if some of these tasks can be
shared. Each school will decide how best to address this.
Requests for
Assessment
(click to download)
This form is
sent, electronically if possible to each person as decided at the
review meeting. Health professionals are currently experiencing
difficulties with sending confidential information via email.
Because of this, we have asked people to provide another means of
electronic transfer of information such as a floppy disc or
pen-drive. It is important that each person providing an assessment
has passed it via their manager and some services are asking for a
signed, hard copy to go the school. This is an important record but
not a useful format so we have still asked for electronic copies to
avoid having to type the reports again at school.
The CSP
Monitoring Group
This group is
currently composed of Rhona Jarvis, Head of Policy and Planning for
Services to Children and young People; Suleman Daud, Consultant
paediatrician, Community Child Health; Alex Hunter, Strategist,
Policy and planning-Care; ; and Bill O’Hara, Principal Educational
Psychologist. This group meets to make the final decision about the
CSP request. The information required to make this decision is
contained in the Minute of the Review meeting, the assessments from
the relevant practitioners and if available, a draft CSP. The draft
CSP is not essential to the decision but at this early stage of
development, it is helpful to allow the monitoring group sight of
the document.
CSP Proforma
(click to
download)
Using the
assessment received, it is quite straightforward to transfer the
information to the CSP proforma. The technique I use is to cut and
paste all the sections from every assessment into the relevant part
of the CSP and then cut out any duplication and adjust the text to
make the document flow well.
This then
forms the draft CSP which is circulated to all who contributed and
the parents/guardians.
Parents are
asked to comment at this stage on the draft plan so that their
comments can be included at the CSP Meeting in week 14.
CSP
Meeting, Week 14
By this date
the school will have heard back from the CSP monitoring group and
assuming the decision is to go ahead with a CSP, all the
professionals who contributed to the CSP are asked to comment on the
draft. Any changes are made and the amended version is then sent to
your Head of Service for signing off and circulating. If the
decision of the CSP Monitoring group was not to allow the CSP to go
ahead this decision will have to be conveyed to the CSP
contributors.
CSP
Finalised, Week 16
Complete
copies are held by the authority, (currently Rhona Jarvis), by the
parents and the school. All professionals who contributed to the
plan are entitled to copies of the Educational Objectives and to
other sections if there is nothing of a sensitive nature included.
Head teachers would have to consider each pupil and their CSP
individually before deciding how to proceed with this.
A cover for
the CSP document is currently being worked on and will be placed on
the web-site as soon as possible.
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